Accounts Payable Supervisor

For our Client, an international company in the new technology sector, we are looking for Candidates for the role of Accounts Payable Supervisor.

• Lead, mentor, and develop a team of approximately 10 AP accountants, fostering a high-performance culture
• Proactively manage daily team operations, ensuring workload distribution and task prioritization to maintain efficiency
• Monitor and evaluate team performance, ensuring SLAs and KPIs are met, including invoice processing and on-time payments
• Provide training and guidance to improve team capabilities and ensure compliance with best practices
• Foster a positive work environment, promoting collaboration, accountability, and professional growth
• Oversee the efficient and accurate processing of AP transactions, ensuring timely invoice approvals and payment execution
• Perform operational activities in AP process (processing, payments, month close, reconciliation etc.)
• Ensure correct VAT treatment is applied to all supplier invoices, in compliance with EU and global tax regulations
• Monitor and enforce internal AP policies and guidelines, ensuring adherence to corporate financial controls and regulatory requirements
• Conduct periodic reviews of invoice batches created by AP processors to ensure compliance with established policies and accuracy
• Review and oversee vendor account reconciliations, AP aging, GRIR (Goods Received/Invoice Received) review, and accruals on a monthly basis
• Ensure all financial reporting is completed accurately and on time, including month-end closing, audits, and ad hoc requests
• Collaborate with finance and procurement teams to ensure accurate reporting and resolve any outstanding AP issues
• Identify opportunities for process enhancements in AP workflows, driving automation and efficiency improvements
• Implement best practices in invoice processing, payment cycles, and reconciliation, ensuring continuous optimization
• Work closely with IT and system administrators to enhance AP-related ERP functionalities
• Act as the primary escalation point for vendor disputes, payment delays, and invoice discrepancies
• Develop and maintain strong relationships with suppliers, internal stakeholders, and auditors to ensure smooth AP operations
• Ensure proactive communication with procurement, treasury, and finance teams, aligning AP processes with overall business objectives

• Degree in Finance, Accounting, or Business Administration
• Minimum 3-5 years of experience in the area of Accounts Payable (P2P), vendor reconciliation, and financial reporting
• Minimum 1-2 years of experience in a leadership or supervisory role, managing teams in a finance or accounting environment
• Experience in ERP systems (SAP or SAP S/4HANA) for AP processing, payment execution, and reporting
• Strong understanding of VAT rules and compliance, especially within the EU
• Advanced Excel skills for data analysis, reconciliations, and reporting
• Team management abilities, capable of mentoring and developing employees
• Excellent communication skills in spoken and written English. Knowledge of French or Spanish is an advantage
• Strong analytical and problem-solving skills, with the ability to explain and resolve AP-related issues effectively
• Ability to delegate tasks efficiently, ensuring the team operates effectively while maintaining high quality
• Detail-oriented with a strong focus on accuracy, consistency, and quality
• Ability to work under pressure, managing multiple priorities in a fast-paced financial environment
• Proactive mindset, continuously seeking ways to improve AP processes and team performance

• Diverse development opportunities and continuous improvement of qualifications
• Private medical care and life insurance (with the possibility to include family, partners)
• Recognition awards and referral programs
• Lunch card
• Social Fund benefit program including Multisport card
• Remote work opportunities
• Flexible working hours
• Work in an international and dynamic company
• Everyday contact with foreign languages
• Friendly working atmosphere

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Poland sp. z o.o. is an employment agency registered in a registry kept by Marshal of the Mazowieckie Voivodeship under the number 361.