Accounts Receivable Specialist

For our Client, an international company in the new technology sector, we are looking for Candidates for the role of Accounts Receivable Specialist.

• Manage and collect all outstanding receivables on assigned accounts, ensuring timely payment processing
• Proactively contact clients to follow up on overdue invoices, investigate payment delays, and provide explanations or resolutions
• Generate and send statements, dunning letters, and follow-up notifications to customers as per the collection strategy
• Reconcile customer accounts and statements, ensuring accuracy and alignment with financial records
• Process and apply incoming payments (bank transfers, checks, credit card payments) to customer accounts in a timely and accurate manner
• Match cash receipts to outstanding invoices, ensuring proper allocation and reconciliation
• Investigate and resolve unidentified, misapplied, or unapplied payments, liaising with internal teams and customers as needed
• Process intercompany billing and manual third-party billing, ensuring accuracy and compliance with financial policies
• Identify, investigate, and resolve disputes related to payments, invoices, or credit notes, escalating complex issues to the appropriate department
• Prepare and analyze aging reports, highlighting trends and overdue accounts for management review
• Book specific reserve proposals, ensuring appropriate financial provisions for outstanding receivables
• Perform monthly reconciliations of customer accounts to ensure alignment with the general ledger
• Participate in month-end closing activities, ensuring all receivables-related transactions are accurately recorded
• Assist in the preparation of financial reports and analysis, supporting business decisions and financial forecasting
• Ensure compliance with corporate policies, financial regulations, and internal controls related to AR processes
• Continuously seek process improvements, leveraging automation and best practices to enhance efficiency in AR operations
• Respond to queries from both internal and external stakeholders, providing timely and accurate information

• Degree in Finance, Accounting, or Business Administration
• Minimum 2-3 years of professional experience in Accounts Receivable (O2C cycle), billing, cash collection and cash application
• Experience in accounting systems (SAP or SAP S/4HANA) for billing, collections, and cash application
• Strong MS Office skills, especially in Excel, for data analysis, reconciliation, and reporting
• Methodical approach with a keen eye for accuracy, consistency, and data integrity
• Excellent command of spoken and written English. Knowledge of French or Spanish is an advantage
• Strong customer-facing and relationship management skills, with the ability to handle escalations professionally
• Problem-solving and analytical mindset, capable of identifying, explaining, and resolving payment discrepancies efficiently
• Ability to work both independently and collaboratively within a team-oriented environment
• Strong attention to detail and ability to manage multiple tasks in a fast-paced environment
• Ability to meet deadlines under pressure, ensuring timely collections and accurate financial reporting
• Proactive approach to continuous improvement, identifying areas to enhance efficiency in AR and cash application processes

• Diverse development opportunities and continuous improvement of qualifications
• Private medical care and life insurance (with the possibility to include family, partners)
• Recognition awards and referral programs
• Lunch card
• Social Fund benefit program including Multisport card
• Remote work opportunities
• Flexible working hours
• Work in an international and dynamic company
• Everyday contact with foreign languages
• Friendly working atmosphere

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Poland sp. z o.o. is an employment agency registered in a registry kept by Marshal of the Mazowieckie Voivodeship under the number 361.