Project Administrator with Italian

Roles and responsibilities:

• Work with customer managers and purchase managers on end-to-end projects
• Coordinate internal administration process: order requisition, IT system processing, and job completion
• Manage project schedules according to client/supplier contract and SLA terms
• Ensure smooth procurement and service operations: track contracts and invoices, manage processes, keep records, and assist teams on milestones
• Prepare for audit: follow procedures, log documents, and produce reports
• Follow and update operational and project reports as directed
• Escalate any contingency or crisis situations to senior managers with solutions
• Question and clarify expectations and provide essential information to clients
• Note and discuss problems and issues with line manager to identify development opportunities
• Coordinate administration and data integrity for account development process
• Financial Management - Ensure accuracy on every job: quotation, estimate, PO, invoice
• Personal Development - Understand role and responsibilities and maintain skills, knowledge, and attitude to deliver great service
• Seek learning opportunities and feedback to improve performance

Knowledge & Experience

• Experience of working with business processes such as invoicing, project management and purchase orders will be an advantage
• Solid organisational, prioritisation and time management skills and the ability to coordinate and track multiple projects simultaneously
• Ability to process large volumes of data and the ability to apply these skills in a business context
• Good Microsoft Office skills
• Advanced English and Italian

Our offer:

• Ability to work 100% remotely
• Holiday allowance
• Medical care – Medicover
• Opportunity to develop in a global company

Hays Poland sp. z o.o. jest agencją zatrudnienia zarejestrowaną w rejestrze prowadzonym przez Marszałka Województwa Mazowieckiego pod numerem 361.